Karin E. Wandrei, LCSW
NOTICE OF PRIVACY PRACTICES
NOTE: PLEASE FEEL FREE TO ASK ME IF YOU HAVE ANY CONCERNS.
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
I. MY PLEDGE REGARDING HEALTH INFORMATION:
I understand that health information about you and your health care is personal. I am committed to protecting health information
about you. I create a record of the care and services you receive from me. I need this record to provide you with quality care and to
comply with certain legal requirements. This notice applies to all of the records of your care generated by this mental health care
practice. This notice will tell you about the ways in which I may use and disclose health information about you. I also describe your
rights to the health information I keep about you, and describe certain obligations I have regarding the use and disclosure of your
health information. I am required by law to:
Make sure that protected health information (“PHI”) that identifies you is kept private.
Give you this notice of my legal duties and privacy practices with respect to health information.
Follow the terms of the notice that is currently in effect.
I can change the terms of this Notice, and such changes will apply to all information I have about you. The new Notice will be
available upon request, in my office, and on my website.
II. HOW I MAY USE AND DISCLOSE HEALTH INFORMATION ABOUT YOU:
The following categories describe different ways that I use and disclose health information. For each category of uses or
disclosures I will explain what I mean and try to give some examples. Not every use or disclosure in a category will be listed.
However, all of the ways I am permitted to use and disclose information will fall within one of the categories.
For Treatment Payment, or Health Care Operations: Federal privacy rules (regulations) allow health care providers who have
direct treatment relationship with the patient/client to use or disclose the patient/client’s personal health information without the
patient’s written authorization, to carry out the health care provider’s own treatment, payment or health care operations. I may also
disclose your protected health information for the treatment activities of any health care provider. This too can be done without your
written authorization. For example, if a clinician were to consult with another licensed health care provider about your condition, we
would be permitted to use and disclose your person health information, which is otherwise confidential, in order to assist the
clinician in diagnosis and treatment of your mental health condition.
Disclosures for treatment purposes are not limited to the minimum necessary standard. Because therapists and other health care
providers need access to the full record and/or full and complete information in order to provide quality care. The word “treatment”
includes, among other things, the coordination and management of health care providers with a third party, consultations between
health care providers and referrals of a patient for health care from one health care provider to another.
Lawsuits and Disputes: If you are involved in a lawsuit, while I may disclose health information in response to a court or administrative
order, I will always get your permission to do so. If you decline to give your permission, I will attempt to get an order protecting the release of the information.
III. CERTAIN USES AND DISCLOSURES REQUIRE YOUR AUTHORIZATION:
Psychotherapy Notes. I do keep “psychotherapy notes” as that term is defined in 45 CFR § 164.501, and any use or disclosure
of such notes requires your Authorization unless the use or disclosure is:
For my use in treating you.
For my use in defending myself in legal proceedings instituted by you.
For use by the Secretary of Health and Human Services to investigate my compliance with HIPAA.
Required by law and the use or disclosure is limited to the requirements of such law.
Required by law for certain health oversight activities pertaining to the originator of the psychotherapy notes.
Required by a coroner who is performing duties authorized by law.
Required to help avert a serious threat to the health and safety of others.
Marketing Purposes. As a psychotherapist, I will not use or disclose your PHI for marketing purposes.
Sale of PHI. As a psychotherapist, I will not sell your PHI in the regular course of my business.
IV. CERTAIN USES AND DISCLOSURES DO NOT REQUIRE YOUR AUTHORIZATION.
Subject to certain limitations in the law, I can use and disclose your PHI without your Authorization for the following reasons:
When disclosure is required by state or federal law, and the use or disclosure complies with and is limited to the relevant
requirements of such law.
For public health activities, including reporting suspected child, elder, or dependent adult abuse, or preventing or reducing a
serious threat to anyone’s health or safety.
For health oversight activities, including audits and investigations.
For judicial and administrative proceedings, including responding to a court or administrative order, although my preference is
to obtain an Authorization from you before doing so.
For law enforcement purposes, including reporting crimes occurring on my premises.
To coroners or medical examiners, when such individuals are performing duties authorized by law.
For research purposes, including studying and comparing the mental health of patients who received one form of therapy
versus those who received another form of therapy for the same condition.
Specialized government functions, including, ensuring the proper execution of military missions; protecting the President of the
United States; conducting intelligence or counter-intelligence operations; or, helping to ensure the safety of those working
within or housed in correctional institutions.
For workers’ compensation purposes. Although my preference is to obtain an Authorization from you, I may provide your PHI in
order to comply with workers’ compensation laws.
Appointment reminders and health related benefits or services. I may use and disclose your PHI to contact you to remind you
that you have an appointment with me. I may also use and disclose your PHI to tell you about treatment alternatives, or other
health care services or benefits that I offer.
V. CERTAIN USES AND DISCLOSURES REQUIRE YOU TO HAVE THE OPPORTUNITY TO OBJECT.
Disclosures to family, friends, or others. I may provide your PHI to a family member, friend, or other person that you indicate is
involved in your care or the payment for your health care, unless you object in whole or in part. The opportunity to consent may
be obtained retroactively in emergency situations.
VI. YOU HAVE THE FOLLOWING RIGHTS WITH RESPECT TO YOUR PHI:
The Right to Request Limits on Uses and Disclosures of Your PHI. You have the right to ask me not to use or disclose certain
PHI for treatment, payment, or health care operations purposes. I am not required to agree to your request, and I may say “no” if I
believe it would affect your health care.
The Right to Request Restrictions for Out-of-Pocket Expenses Paid for In Full. You have the right to request restrictions on
disclosures of your PHI to health plans for payment or health care operations purposes if the PHI pertains solely to a health care
item or a health care service that you have paid for out-of-pocket in full.
The Right to Choose How I Send PHI to You. You have the right to ask me to contact you in a specific way (for example, home
or office phone) or to send mail to a different address, and I will agree to all reasonable requests.
The Right to See and Get Copies of Your PHI. Other than “psychotherapy notes,” you have the right to get an electronic or paper
copy of your medical record and other information that I have about you. I will provide you with a copy of your record, or a
summary of it, if you agree to receive a summary, within 30 days of receiving your written request, and I may charge a
reasonable, cost based fee for doing so.
The Right to Get a List of the Disclosures I Have Made.You have the right to request a list of instances in which I have disclosed
your PHI for purposes other than treatment, payment, or health care operations, or for which you provided me with an
Authorization. I will respond to your request for an accounting of disclosures within 60 days of receiving your request. The list I
will give you will include disclosures made in the last six years unless you request a shorter time. I will provide the list to you at
no charge, but if you make more than one request in the same year, I will charge you a reasonable cost based fee for each
The Right to Correct or Update Your PHI. If you believe that there is a mistake in your PHI, or that a piece of important
information is missing from your PHI, you have the right to request that I correct the existing information or add the missing
information. I may say “no” to your request, but I will tell you why in writing within 60 days of receiving your request.
The Right to Get a Paper or Electronic Copy of this Notice. You have the right get a paper copy of this Notice, and you have the
right to get a copy of this notice by e-mail. And, even if you have agreed to receive this Notice via e-mail, you also have the right
to request a paper copy of it.
EFFECTIVE DATE OF THIS NOTICE
This notice went into effect on September 20, 2013
Revised February 28, 2019